OFFICE OF THE COMMISSIONER OF CENTRAL EXCISE, AHMEDABAD-I, CENTRAL
EXCISE BHAVAN, NEAR POLYTECHNIC, AMBAWADI, AHMEDABAD-I
F.NO.I/20-08/07-08/Adm. 1 Dated: 30.03.2010
NOTICE INVITING
TENDERS FOR HIRING OF VEHICLES
Sealed Tenders are invited for hiring of vehicles
from the vehicle providers as per the requirement mentioned below in the
schedule for the Office of the Commissioner of Central Excise, Ahmedabad-I.
This service will be required for a period of one year i.e. upto
SCHEDULE
|
Sl.
NO. |
Type of Vehicle |
No. of vehicle required |
|
01 |
Non - A.C. Tata Indigo to be used for 25 days subject to maximum of 2000 kms. in a month. |
04 |
|
02 |
Non - A.C. Innova to be used for 25 days subject to maximum of 2000 kms. in a month. |
01 |
1) The interested parties are requested to submit their
bids in two bid systems i.e. Technical bid and financial bid separately. The
tender documents consisting of Terms & Conditions may be obtained either
from the Administration Section, Office of the Commissioner of Central Excise,
Ahmedabad-I, 5th floor, Central Excise Bhavan, Near Polytechnic,
Ambawadi, Ahmedabad-380 015 or may be downloaded from the website : www.cenexahmedabad.nic.in
2) The sealed tenders should be addressed to the
undersigned and received upto 09.04.2010 upto 17.00 hrs.
3) The Central Excise Commissionerate reserves the right
to accept or reject any tender wholly or partly without assigning any reason
thereof.
Encl.:
As above.
(M. Rahman)
Joint Commissioner (P&V),
Central Excise,
Ahmedabad-I.
Copy
to: (1) NIC Officer for display on the website.
(2) Notice Board.
F.NO.I/20-08/07-08/Adm. 2
TERMS AND
CONDITIONS FOR HIRING OF VEHICLES
The interested parties must be
capable of providing vehicles on their own on the following terms and
conditions:-
1)
The
bidder should have a registered and well established Taxi Agency/Firm having
sufficient number of latest models of taxi cars for hiring. The Bidder should
own minimum five vehicles either in his own name or in the name of his firm and
they should furnish self certified R.C. Books of vehicles evidencing ownership
must be enclosed along with the Bid. He should also be registered with the
Service Tax Department. He should also enclose the copy of Service Tax
Registration Certificate.
2)
The
bidder should have past experience of providing vehicles on hire basis to the
Government Departments like Income Tax, Service Tax, Customs, and Central
Excise etc. The bidder should enclose a Service Satisfactory Certificate from
minimum two Commissionerates / Government
organizations in this regard while submitting bid documents. The financial bids
of only those bidders would be considered who provide service satisfactory
certificate in their respective technical bid.
3)
The
successful bidder shall have to provide the desired number of vehicles.
However, in case the successful bidder expresses his inability to supply the
total number of vehicles required, the option shall be given to the next lowest
bidder to supply remaining number of vehicles at the lowest quoted rate.
4)
The
Taxi cars will be kept neat and clean and in perfect running condition with
shining body and clean interior with good upholstery/white towels. The cars
should not be older than the Model / make year 2008.
5)
In
case condition of taxies is not found to be satisfactory, they shall be
returned for immediate replacement. In case no replacement is provided on time,
this Office would have a right to hire a vehicle from the market and the
additional cost incurred by this Office will be borne by the Contractor.
6)
The
Firm would ensure that the drivers employed have valid driving license. The
vehicle should be registered with the concerned authority of Central/State
Govt. The Transport operator shall provide a certificate to this effect. The
driver of the vehicle provided must follow Traffic Rules and other regulations
prescribed by the Govt. from time to time.
7)
The
Firm should have an adequate number of telephones for contact round the clock.
The driver shall observe all the etiquette and protocol while performing the
duties & shall be neatly dressed, should wear proper uniform & must
carry a mobile phone in working condition, for which, no separate payment shall
be made by the customer.
8)
The
rates quoted should specifically mention the Service Tax amount. No Service Tax
will be paid if the operator fails to provide / submit proof of payment of
Service Tax to the Service Tax Department.
9)
This
Office reserves the right to accept or reject the quotation wholly or partly
without assigning any reasons thereof or accept more than one offer.
10) The billing will be done on monthly
basis; bill preferably typed and in triplicate, in connection with the service
shall be submitted to this Office through General Service Officer (GSO) in the
1st week of every month. The payment will be made as per the
availability of fund.
11) A daily record indicating time and
mileage for each vehicle shall be maintained in a log book and log book shall
be submitted to GSO in Central Excise, Ahmedabad-I Commissionerate, regularly
for scrutiny.
12) Once the hiring of cars commences
from a particular operator, the driver should not be changed unless requested
by the Office. The vehicle must be available at any time on any day as desired
by the Officers concerned.
3
13) The Central Excise Commissionerate
shall be liable to pay the hiring charges only. Hiring charges are inclusive of
monthly charges of driver, maintenance of vehicles, petrol/diesel oil and any
other incidental expenses relating to the hired vehicles. The Department
reserves the right to increase or decrease the number of hired vehicles at any
time during the period of agreement between the Department and the service
provider.
14) In case of breakdown of any vehicle
during duty, it shall be the responsibility of the Firm to provide a substitute
of the vehicle immediately. In case vehicle does not report on time/does not
report at all, the Department would have a right to hire vehicle from the
market and the additional cost incurred by the customer will be borne by the
Transport Operator. If there is any hiring of vehicles by the successful bidder
from any sub-contractor for deployment of the same on duty to this Office then
a notarized agreement between the successful bidder and the sub-contractor has
to be furnished to this Office before deploying such vehicles to this Office.
Such agreement should contain appropriate clauses for use of the sub-contracted
vehicles for deployment to this Office without any conditions or liabilities on
the part of the Department towards the sub-contractor.
15) The vehicle should have the
comprehensive insurance as per the law applicable to cover the risk during the
contract period. In case of any accident, all the claims arising out of it
shall be on the Contractor/service provider.
16) In case of any dispute of any kind
and in any respect whatsoever, the decision of the Commissioner of Central
Excise, Ahmedabad-I shall be final and binding.
17) The vehicle may be available/running
in the
18) As regards vehicle timings, the
transport operator will not pass on the instructions directly to the driver
concerned. All the instructions should be routed through the General Service
Officer of Central Excise, Ahmedabad-I Commissionerate.
19) Vehicle should be kept ready with
sufficient fuel. However, in case of any emergency, if any Officer refuels on
payment from his pocket, the same should be reimbursed by the Contractor on
production of the bill.
20) A declaration regarding acceptance
of the above mentioned terms and conditions is to be submitted along with the
tender.
21) The Contract may be renewed for a
further period of one year as mutually agreed upon, subject to satisfactory
performance.
22) If any of the terms & conditions
shown above at Sl. No. (1) to (21) or for any other
reasons, when the service is not found to be satisfactory, the work contract /
the services of the contractor will be liable to be discontinued without giving
any notice and with immediate effect. The Central Excise, Ahmedabad-I
Commissionerate also reserves its right to discontinue the contract without
assigning any reason thereof.
(M. Rahman)
Joint Commissioner (P&V),
Central Excise,
Ahmedabad-I.
F.NO.I/20-08/07-08/Adm. 4
FORMAT OF TENDER DOCUMENT
1. Name,
address and telephone No.
of the tenderer :
2. Service
Tax No. :
3. Name
& address of the Proprietor/
Partners/Directors :
4. Rate per
vehicle per month :
(Exclusive of Service Tax)
|
Sl.
NO. |
Category |
No. of vehicle requirement |
Rate (in Rupees) |
|
01 |
Non - A.C. Tata Indigo to be used for 25 days subject to maximum of 2000 kms. in a month. |
04 |
|
|
02 |
Non - A.C. Innova to be used for 25 days subject to maximum of 2000 kms. in a month. |
01 |
|
5. Name(s)
of the existing customer(s),
If any :
Name and signature of
the Authorized signatory with Stamp